Accountant AP

1-Reporting to: Finance Manager and CC to CEO or MD 2-In close cooperation with: • Admin Purchase, Document Team for AP & Prepayment, Fixed Assets, • Finance -Taxes, • Accounting supervisor - Production, inventory control, Cost analysis, Stock Materials, Stock Finished Goods & internal audits, • Chief Cashier, • Staff of line departments or Head of the departments (if necessary), • Bank Agents 3-Supervison: a junior accountant - AP, Prepayment & Fixed Asset control 4-Responsibilities: • Handling correct & timely general accounting, corporate tax reporting & records, A/P (credit purchases); accruals; prepayments, interest, loans from banks & shareholders, subsidiaries & withdrawal; expenses & finance taxes, • Handle issued cheques pending for release to payee, issuing cheques, unused & void cheques (if have), • Handle & maintain cash count with petty cash of admin & cashier by monthly • Handle AP control and subsidiary ledgers, • Handle payments in accordance with term of agreement and/or whenever request, • Handle and maintain suppliers contracts, agreements & MOUs, • Work closely with Finance Manager (and/or Production) to develop a distribution rate for application of company’s expenses (depreciation charge, rental, electricity, etc), • Supervise fixed assets, withdrawal, guarantee deposits & cash reconciliations and prepayments, 5-Main tasks and duties: • Perform daily detailed review of financial transactions (credit purchases) submitted by local or oversea and to ensure the purchase invoices were matched with supported documents, namely Purchase Requisition, Purchase Order/Sale Contracts, Goods Received Notes, Credit Notes, etc, • Prepare & Update daily Cash Book & Cash flow, Prepayment, Accrued, and reconcile physical cash balances on a daily basis, • Perform daily posting reviews of purchase invoices entries which were input into SQL by Admin purchasing or Document Team purchasing (credit purchases) and to ensure purchase invoice entries were correctly input, including cut-off date & period, transaction description, reference number, etc, and propose prompt adjustments for errors or irregularities, • Monitor account schedules (prepayments, withdrawal, guarantee deposits, investment in subsidiaries, etc,) being provided to suppliers/staff members, etc., and to ensure for timely liquidation was imposed, • Maintain vendor master files and contact address, • Prepare RP (request payment) to approval by CEO or MD, (checked by head finance) • Prepare PV and issue cheques or bank transfer and ibanking for payments made to suppliers (or may assist in issuing RP where requested), • Prepare payment and booking in system as Maker by ibanking after approval on RP • Handle and monitor contract agreements, loan facilities and other payment schedules and to ensure payment obligations were made in accordance with terms of agreement (or whenever required), • Handle bookkeeping and make necessary adjustments, including AP, loans, prepayments, withdrawal, and accruals, provisions, subsidiaries accounts, etc. • Daily review cash situation with chief cashier to request petty cash (RC) to refilling after paid by petty cash to suppliers directly, • Supervise a junior accountant, • Prepare & follow up accounts payable aging on a monthly basis, • Perform monthly account reconciliations of suppliers and other creditors (where possible, obtain statement of accounts from supplier/creditor), • Perform a monthly reconciliation of all clearing accounts (AP, Transfers, Issued, Write-off Clearing, etc) and make sure the AP control accounts in GL is matching with those of the subsidiary ledgers and resolve immediately when there were irregularities, • Handle and monitor schedules for prepaid expenses after note by CEO or MD on a daily basis, • Handle monthly taxes with finance tax to declarations (VAT Input, VAT output, WHT, TOP, Advanced Profit Tax) and verify the receipts issued by local tax office was correct, • Provide mentoring & technical support to accounts assistant on AP & Prepayment control activities (if have), • Provide responses to auditors,

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