Procurement Officer

Job Description: • Receive the Requests and respond to purchase all items follow TOCA • Prepare Purchase Order (PO) in E-Purchase if the item budget up to 200$ and approval follows TOCA with Full Document Support. • Reporting daily Petty cash report, Credit Report, Advance Report and PR & PO Report. • Documentation jobs: prepare invoices for Procurement Supervisor daily for payment process and keeping for reference by hard copy and scan to share drive. • Purchase and rental freshwater machine maintenance service, machine Copy machine service. • Internet service rental for Aii & AIS • Product Printing (sticker, Poste, banner, X-stand, I-stand, Photo). • Respond to purchase on Aii & AIS Program and all department operation Product: Book, Stationery, Maintenance product and equipment, Electronic, Electric, Student outfit, Decoration, Food and Beverage, Project, Production and Service…. • Field Trip Jobs: Buy ticket to playground, resort, water park, zoo. • Respond on Project: Curtain installation, Glass installation, furniture Production, Small Construction Project…. • Event Material and Service Rental on Sound system stage…(Chinese New Year, Khmer New Year, Halloween, Christmas, Workshop….) • Maintenance jobs responsibility for all equipment of Aii & AIS and all Department: Non-Capital Asset, fix Asset, and Aii & AIS by cooperation with technical team before confirmation Maintenance. • Price Comparison or Price Evaluation: Finding Quote and material outside for process Price Evaluation before Purchase Order (PO) approval and vendor selection. • Prepare invoice, with Purchase Request and submit it to Finance department for payment process. • Delivery responds: Able to Delivery Product from the Market place to requester by company motorcycle, Follow up product delivery make sure vendor delivery on time. • Problem Solving Skill: Able to find the best solution for company operation. • Communicate skill with vendor for credit Term, delivery term, discount and good relationship. • Checking pending items daily in PR and Update PO report Daily • Seeking for potential new vendors that offer the price and benefits. • Able Travel to targeted shops daily to check for quotations and make sure to meet the required quality. • Checking the feedback from the requester about the products and services purchased. • Respond on Procurement warehouse operation. • Respond on inventory quality, quantity, expire date, breakage checking and warehouse standard process FIFO for warehouse sustainability. • Procurement warehouse hygiene and safety, Make sure Procurement warehouse clean and safe. • Warehouse Stock forecasting (refill stock): Manage all stock item alert to request stock on time. • Make stock request to central WH to refill stock and make goods received note after received. • Issue material for requester every Monday and Thursday. • Delivery materials stock from Central WH to Campus. • Data entry the Stock IN and Stock Out Transaction into the SMS system. • Receive stock from vendors and check the quality and quantity of goods. • Update new item to master list. • Stock Counting Monthly. • Prepare monthly stock report and send email to FIND. • Make debit note and send email to requested departments. • Make an adjustment stock if there are any variance at the end of the month follow the policy. • Prepare paperwork warehouse document to keep in hard copy and soft copy for reference. • Keep good relationship with related departments and teamwork. • Other tasks assigned from line manager. Job Requirements: • A master/bachelor's degrees in Business Administration, Accounting or any other relevant fields. • At least 1-2 years of work experiences in Stationery stock, Procurement, and sourcing. • Good leadership capabilities. • Can work well with Stock Data Spreadsheet. • Familiar with Windows Live Mail is highly desired but not mandatory for SUN system and other MS. Office. • Familiarity with sourcing and vendor management. • Solid judgment along with decision making skills. • Knowledge of warehouse management, inventory control, distribution and storage systems. • Good oral and written both English and Khmer communication skills. • Be honest, friendly, no corruption, flexible, hard-working, and be able to work under pressure and workload. • Good in English language and Khmer Language able to read write and communication. • Good negotiation, Communication, and interpersonal skills and problem-solving skills. • Ability to develop team capacity and manage their performance. How to apply! Submit your CVs to our Talent Acquisition Team (TAT), via email to: [email protected]Click To Sent Email.kh Telegram: https://t.me/HRMJQE Tel: (855) 12 797 939, (855) 93 335 564 *Note: Only application in PDF format with professional photos will be accepted and proceeded.

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